Below are the minutes of the Board of Directors
meeting. Each set of minutes is subject to the next month's
SOUTH BEND BRIDGE CLUB,
BOARD OF DIRECTORS
TUESDAY, DECEMBER 17,2013 @
Meeting called to order
by President Tom Hebron at 10:00 am.
Members in attendance:
Tom Hebron, Karen Drain, Maureen Trubac, Sally Frame, Mary Adams,
Bill Searcy, Tim Carl, Tricia Killeen, and JoEllen DePaepe
Minutes of the November approved with minor clerical errors.
Treasurers Report: Tom Hebron in Vic Papoi absence
capital-$11,180.76 plus $529 to be deposited.
2. Paul Silverman gave a financial
presentation with handouts. Our Income and Expenses are summarized
Table Fees $74,880
Membership Dues@180 2,160
Soda Pop Income 672
Other Income 1,140
Less Free Plays 7,980
Net Deposits $73,094
Expenses except Rent 65,853
Current Rent/year 17,784
3. Bill Searcy said that Indianapolis
is charging $8 table fees. Our financial situation is marginal and
we have to make some changes to be fluid. The board is looking into
a number of items. Our lease is coming up in May.
Directors Issues: Bill Searcy
The directors are doing
a good job seating the group. Slow play procedure is posted. If you
are 2 minutes late getting to the next round a late play may be
called. 1st time will result in a reminder, 2nd time will result in
a 1/4 board penalty. No other issues were present.
Nominating Committee Discussion
It was decided as a
compromise that when new board members are nominated there should be
2 more candidates than the number of openings. This will be put to a
vote of the membership since it is an amendment to the By-laws. Tim
Carl came up with the compromise of the item proposed by Tricia
Killeen at the last board meeting. A vote by the board will be on
January 7th and the 21st before putting it to the membership.
Facebook: JoEllen DePaepe
JoEllen passed out
information on what was involved in doing this. ACBL was interested
in doing this.
Sally Frame looked into
advertising our club in Boom and Sassy, local magazines. We could
advertise in the event portion. Also they could run an article on
the Bridge Club which would be free. We are looking at
February/March or May/June issue when retirees come back north. The
cost for advertising would be around $50.
We will also look into
advertising on the Town and Country Shopping Center Marque.
Minutes and classes will
be posted on the website. New class announcements were made and a
handout was made available to pass out for our friends who might be
After getting input from
the membership it was decided to cancel the 3rd Thursday Pro-Am
since it was unpopular the way it was proposed. Mary Adams gave
input from 299 ers.
Club Manager Report
1. The holiday party had
13 tables and we deposited $120 after the event. Elaine DeLaney was
given flowers as thanks for her extra efforts in recruiting new
2. Numerous complaints
continue to come in about the temperature of the room. The key to
the lock box needs to be kept on site so adjustments can be made.
Tricia will keep a log of complaints so we can monitor.
3. We received approval
from ACBL for an ad, and it will run in the Jan., Feb., and March
issues of Senior Life. Tricia contracted for a 3 month period, and
Barb VanGoey has sent a "tear off sheet" of the ad so it can be
submitted to ACBL for approval. The ads will cost $91.40/month and
ACBL will reimburse us for 75% of the cost.
4. Tricia cross-checked
our membership list with ACBL and found Bob Currey, Midge Noel and
Pat Short are not ACBL members. She will notify them that they must
inform their partners they are not eligible for points at the club
when we are holding a Membership Game which is in January.
5. Tricia asked Jo Ann
Steigmeyer to send out the Explanation of Special Games to all our
members who have e-mail, and she will have some extra copies xeroxed
for members who don't have e-mail. It turned out to be far too large
a document for the newsletter.
6. The minutes of the
board meeting are now on a link on the website.
7. StaC week runs from
2/3/14-2/9/14. We will run a 299er section for each day of the week.
We will hold the Sat. game at 10 am like we did last time. ACBL
subsidizes the entry fee for StaC week.
8. Numerous complaints
have been received about one of our members coughing and not
covering his/her mouth Several people threatened to leave during the
game because of this situation. Tricia will handle.
9. We have emptied the
unisex bathroom of the shelf and spare chairs so its handicap
accessibility is improved.
10. We are having a hard
time picking up all the salt that is tracked in with the winter
weather. Our vacuum cleaner is on our last leg so we have decided to
invest in a new vacuum. Jo Ellen DePaepe will look into.
Next meetings will be
January 7th and 21st at 10:00.
Karen Drain, Secretary