December 2017 Manager’s Report

Membership

1. At present we have 117 members (last year’s max was 176). Letters and e-mails went out to members who had not renewed. An updated phone and email directory will be published in February.

Administration

  1. The usual duties of filing the monthly report with ACBL, updating the bulletin boards and database, and settling members’ master point issues have been performed.
  2. We will give Chris Papai a Christmas bonus of $75.
  3. While I am gone 1/3-1/23/18, Joan Tobler will take over the club manager duties.
  4. Greenway Heating made a service call to replace a blown fuse which was causing the thermostat to malfunction. We signed up for them to provide filter changing twice a year, and they provided a supply of filters for us. Three more service calls were needed to fix the problem.
  5. A handout of Special Games in 2018 is being prepared to hand out to the membership in early 2018.
  6. Special ACBL-wide games for 2018 have been sanctioned. The extra sanction fees for these games are being generously picked up by some of our members.
  7. We had 71 tables for StaC week in November, and we sent $497 to District 8 to cover the table fees.
  8. Tom Hebron installed a new faucet in the kitchenette area.
  9. The lease extension is in the process of being signed, and John Becker, the manager of Town & Country Shopping Center authorized the purchase of the carpeting. Gini Stipp, John Killeen, and Tom Hebron are working out the details.

Members’ Concerns

  1. One member asked that the Board and Directors consider using the Eight is Enough format for some or all of our team games.
  2. Law 40B addresses the ACBL policy of whether or not the players must keep their matching convention cards on the table. While it does not require this, our Policy Book does.
  3. A question came up concerning the type of movement in which the table card is rotated during the match (the pseudo-stationary pairs movement). Does the ACBL require the players to get up and physically move or can the card be turned instead? Bud Hinckley looked into this and could not find any requirement for the players to move.

December 2017 Board Minutes

The meeting was called to order at 10:00 am by Vice President Barbara Fedder.

 

Attendance

Board Members: Gini Stipp, Bob Knoblock, Barb Fedder, Leslie Garvey, Bill Searcy, Ted Mullett, Marty Martin, Margaret Lewis and Club Manager Tricia Killeen.

 

Secretary’s Report

The minutes were corrected to state that Bob Knoblock will be compensated $30 a week for making all of the game boards.

A motion to approve the minutes with the necessary correction was made by Gini Stipp and seconded by Marty Martin. Motion passed.

 

Treasurer’s Report – Ted Mullett

Account balance $9,548  – cash $10,000 CD

It was moved by Bob Knoblock and seconded by Gini Stipp that the report be accepted. Motion passed.

 

Manager’s Report – Tricia Killeen

Current membership is 109. Forty five letters were mailed to members who have not renewed.

The board voted to give Chris Papai a $75 bonus.

The cracked heat exchanger will require major work.

 STAC week will be the week of February 5-11. Team games will not be a part of STAC.

January 3 through January 23 the manager will be out of town and Joan Tobler will substitute for Tricia.

 

Old Business

There will be a vote during the January board meeting on the proposed changes to the bylaws. If the board votes to reduce the number of board members by 2, (5.1) a process will need to be in place on how to cycle members off the board.

After reviewing the free play policy, a motion was made by Marty Martin and seconded by Leslie Garvey that the President will get unlimited free plays.

 

New Business – None

 

Directors’ Report – Bill Searcy

  1. Convention Card – Each partnership must have identical convention cards. There is no procedural penalty. The partnership will have until the end of the round to correct the problem.
  2. Slow play – directors will continue to monitor this concern.

 

The meeting was adjourned at 11:00.

The next meeting will be January 16th at 10AM.

 

Respectfully Submitted,
Margaret Lewis
Secretary

November 2017 Board Meeting Minutes

The meeting was called to order at 10:30 by President Joan Tobler.

Attendance

Board Members Marty Martin, Barb Fedder, Ted Mullett, Bob Knoblock, Bill Searcy, Gini Stipp, Leslie Garvey, Margaret Lewis and Club Manager, Tricia Killeen.

Secretary’s Report

There were two corrections. The special meeting on October 10th began at 12:00 rather than 10. The spelling of Leslie Garvey’s name was corrected. It was moved by Bill Searcy and seconded by Marty Martin that the October  17th minutes be accepted with the necessary corrections. The motion passed. The Board also approved the minutes of the special meeting on October 10. Motion  to accept  – Gini Stipp , seconded by Barb Fedder, Motion passed.

Treasurer’s Report – Ted Mullett

The treasurer reported October was a good month for club finances due to good table count, contributions for STAC week, and special games. The balance in the checking account is $11,401 and the balance in the savings account is $10,601. It was moved by Bob Knoblock and seconded by Barb Fedder that the treasurer’s report be accepted. Motion passed.

Manager’s Report – Tricia Killeen

The board discussed the additional cost of the 2018  ACBL- wide special games and which games the club should register for or eliminate. During the discussion several members volunteered to contribute the extra table fees associated with these special games.

  • Tuesday, January 23: ABL – wide Junior Fund ($7.35/table) – Barb Fedder
  • Wednesday, February 21: ACBL-wide Charity Game ($7.35/table) Barb Fedder
  • Friday & Saturday June 1-2 World Wide Pairs ( $13 per table) will be eliminated.
  • Monday July 9:and Wednesday October 31st – Instant Match point game ($12/table) Richard Mao
  • Thursday, September 13: International Fund ($7.35/table) Marty Martin

A Sponsor is needed for the following game: Monday, December 17, International Fund ($7.35/table)

By Laws

The Bylaws will be discussed at the December board meeting. The Board will vote in January. A special membership meeting will be called in February, 15-30 days after the vote for approval of the bylaws.

The Board went into executive session.

Directors’ Report – Bill Searcy

  • The directors will continue to monitor slow play.
  • At the last Board meeting Bob Knoblock volunteered to make the boards for all the games. Bill Searcy made a motion, seconded by Gini Stipp, that the stipend for this be raised to $25 a week. The motion was passed.
  • The board members were invited to attend Directors meeting. They are held immediately following the Monday game preceding the Board meeting.
  • Bill explained the difficulty of balancing the field.
  • At the direction of the board, the Director may play when someone doesn’t have a partner if it doesn’t compromise the movement . The directors must be careful that this is not abused.

Old Business

Lease Renewal – There will be a $20 increase to $1571.81 beginning in June 2019. It was  moved by Bill Searcy and seconded by Bob Knoblock that we approve and sign the new lease. Motion Passed. John Killeen, Gini Stipp and Ted Mullett will decide on appropriate carpet within the budget set.

Discussion of Free plays will be tabled until December.

Due the lateness of the hour, the President suggested we move the meeting time back to 10:00.

The next meeting will be held on Tuesday, December 19 at 10:AM

 

Respectfully Submitted,

Margaret Lewis

Secretary

November 2017 Manager’s Report

Our Games

  1. We collected $320 for the National Multiple Sclerosis Society on November 13. (the club contributed $64 for a total of $414.00)

Membership

  1. The membership drive will run through December. We have registered several snowbirds ahead of time.
  2. SBBC is delighted to acknowledge the generosity of several of our members: An anonymous donor contributed $150 toward the extra table cost of StaC week, another contributed a new director’s chair and several chairs. Karen Nagy donated 3 book cases for our library. Rich Mao contributed $140 toward the extra table cost of the Instant Matchpoint Game.

Administration

  1. The usual duties of filing the monthly report with ACBL, updating the bulletin boards and database, and settling members’ master point issues have been performed.
  2. An updated key inventory is available.
  3. Our 2018 games sanctions have been filed.
  4. Information regarding the District NAP Tournament has been posted on the bulletin board.
  5. Which ACBL-wide special games does the Board wish to register for?
  • Tuesday, January 23: ACBL-wide Junior Fund ($7.35/table)
  • Wednesday, February 21: ACBL-wide Charity Game ($7.35 table)
  • Monday, March 19: Senior Pairs ($5/table)
  • Friday & Saturday, June 1-2: World Wide Pairs (Friday evening, Saturday afternoon) ($13/table)
  • June 17-24: The Longest Day
  • Monday July 9: Instant Matchpoint Game ($12/table)
  • Thursday, September 13: International Fund ($7.35/table)
  • Friday, October 5: Senior Pairs ($5/table)
  • Wednesday, October 31: Instant Matchpoint Game ($12/table)
  • Monday, December 17: International Fund ($7.35/table)
  1. A job description of the Club Manager has been prepared and posted on the bulletin boards.
  2. The Bylaws have been re-typed to reflect special membership meeting changes in the past. A separate handout of proposed bylaws changes is accompanying this report. The Bylaws Committee (John Killeen, Tim Carl, Gini Stipp, Bruce BonDurant) met to discuss proposed changes.

October 2017 Manager’s Report

Our Membership

  1. Two new members: Raji Sundararajan & Donna Tieman bring us to 177.
  2. We will run our membership drive from November 1-30, 2017.

Our Games

  1. We collected $31 on October 16 to support the District 8 Youth Bridge Camp.

Education

  1. The Monday lessons, Thursday Newcomer, and Friday 149er games are doing well.

Advertising

  1. The South Bend Tribune has contacted us to see if we wish to place additional advertising in the newspaper.

Administration

  1. The usual duties of filing the monthly report with ACBL, updating the bulletin boards and database, and settling members’ master point issues have been done.
  2. We are registered for StaC week October 30-November 5. An anonymous benefactor contributed $150 to help with the $7/table ACBL fee.
  3. Our game sanctions for 2017 are up for renewal. Are any changes needed?
  4. Terminix wants $300 for an extermination procedure. Town & Country recommended Leonard’s Pest Control, but they are too busy to schedule us. Termishield is coming on Tuesday, October 17 to give us an estimate. A call to Aardvark has not been returned.
  5. A new inventory of keys has been prepared. Several have been turned in from people who no longer need one.
  6. We collected 155 signatures for the Unit 154 petition requesting a transfer from District 8 to District 12.
  7. Free Plays: The Policy Book states that the club manager, president, and building & grounds chairperson get free plays. The purchasing agent – 10 + $100 for gas, 33% of pop profits, 100% of water profits. Communications Manager – 8 + ink and paper; special events chairperson – 4; open games partnership chairperson – 4; limited games chairperson – 4; daily hostesses get free plays voucher chairperson – 2; greeting card chairperson – 2; legal adviser – 4

October 2017 Board Meeting Minutes

Attendance: Joan Tobler, Marty Martin, Lesley Garvey, Barb Fedder, Bob Knoblock, Ted Mullett, Bill Searcy, Gini Stipp, Margaret Lewis, Tricia Killeen,club manager and Vic Papai , treasurer.

The meeting was called to order at 10:00 by President Joan Tobler.

It was moved by Bill Searcy and seconded by Marty Martin that the Secretary’s report be accepted.

Treasurer’s Report – Vic Papai

Currently the checking account has $8,459.26 and the club has CD’s of approximately $10,600. It was moved by Marty Martin and seconded by Barb Fedder that we accept the treasurer’s report.

Manager’s Report – Tricia Killeen

The greatest need the club has at the current time is for a publicity chair person. Everyone is asked to actively recruit an  efficient and effective person to hold this position.

After a discussion of the pest control situation, it was moved by Bob Knoblock and seconded by Leslie Garvey that we not pursue various pest control options at this time.

Free Play vouchers were discussed. It was asked that board members review the current list and come to the November meeting prepared to discuss this item.

 Director’s Report – Bob Knoblock

A list of players who would be available to play if needed in a substitute situation is posted by the director’s desk. Free plays will be available to those who come in a sub.

Bob recommended that since Bill Searcy, the head director, is now a board member, he should be the person who would give the Directors’ Report at future board meetings.

Items from the Head Director:

  • The new ACBL law books are available now and the club ordered one for each director and two for the club.
  • It is important that we make new players feel welcome at the club. Let anyone making unkind remarks to other players know that it is inappropriate. We need to make sure everyone enjoys playing at the club and has an enjoyable afternoon of bridge and wants to return.
  • Bill proposed changes in the way the directors are currently making the boards. His two suggestions were to increase the per board stipend the directors were currently receiving or have one person make all the boards. Bob Knoblock volunteered to make all the boards for the month of November and report back to the Board. Bill thanked him for his commitment.

President’s Remarks – Joan Tobler

Joan thanked the board for their vote of confidence.

Joan reiterated Bill Searcy’s remarks that it is our goal to be kind to everyone who enters our doors.

Old Business

Ted and Joan met with John Becker on October 16th regarding our lease renewal and his offer to replace our carpet if we renewed the lease. The club would have a a limit of  $4,800 to spend and our rent would increase from $1550 to $1570 in March. The lease would remain at $1570 for three years. John Killeen will look at carpet colors. The lease will be available at the next board meeting.

New Business

It was moved by Gini Stipp and seconded by Barb Fedder that the monthly board meeting time be changed to 10:30.

The next meeting will be November 21st @ 10:30 AM.

Respectfully Submitted,
Margaret Lewis
Secretary