December 2017 Board Minutes

The meeting was called to order at 10:00 am by Vice President Barbara Fedder.

 

Attendance

Board Members: Gini Stipp, Bob Knoblock, Barb Fedder, Leslie Garvey, Bill Searcy, Ted Mullett, Marty Martin, Margaret Lewis and Club Manager Tricia Killeen.

 

Secretary’s Report

The minutes were corrected to state that Bob Knoblock will be compensated $30 a week for making all of the game boards.

A motion to approve the minutes with the necessary correction was made by Gini Stipp and seconded by Marty Martin. Motion passed.

 

Treasurer’s Report – Ted Mullett

Account balance $9,548  – cash $10,000 CD

It was moved by Bob Knoblock and seconded by Gini Stipp that the report be accepted. Motion passed.

 

Manager’s Report – Tricia Killeen

Current membership is 109. Forty five letters were mailed to members who have not renewed.

The board voted to give Chris Papai a $75 bonus.

The cracked heat exchanger will require major work.

 STAC week will be the week of February 5-11. Team games will not be a part of STAC.

January 3 through January 23 the manager will be out of town and Joan Tobler will substitute for Tricia.

 

Old Business

There will be a vote during the January board meeting on the proposed changes to the bylaws. If the board votes to reduce the number of board members by 2, (5.1) a process will need to be in place on how to cycle members off the board.

After reviewing the free play policy, a motion was made by Marty Martin and seconded by Leslie Garvey that the President will get unlimited free plays.

 

New Business – None

 

Directors’ Report – Bill Searcy

  1. Convention Card – Each partnership must have identical convention cards. There is no procedural penalty. The partnership will have until the end of the round to correct the problem.
  2. Slow play – directors will continue to monitor this concern.

 

The meeting was adjourned at 11:00.

The next meeting will be January 16th at 10AM.

 

Respectfully Submitted,
Margaret Lewis
Secretary

November 2017 Board Meeting Minutes

The meeting was called to order at 10:30 by President Joan Tobler.

Attendance

Board Members Marty Martin, Barb Fedder, Ted Mullett, Bob Knoblock, Bill Searcy, Gini Stipp, Leslie Garvey, Margaret Lewis and Club Manager, Tricia Killeen.

Secretary’s Report

There were two corrections. The special meeting on October 10th began at 12:00 rather than 10. The spelling of Leslie Garvey’s name was corrected. It was moved by Bill Searcy and seconded by Marty Martin that the October  17th minutes be accepted with the necessary corrections. The motion passed. The Board also approved the minutes of the special meeting on October 10. Motion  to accept  – Gini Stipp , seconded by Barb Fedder, Motion passed.

Treasurer’s Report – Ted Mullett

The treasurer reported October was a good month for club finances due to good table count, contributions for STAC week, and special games. The balance in the checking account is $11,401 and the balance in the savings account is $10,601. It was moved by Bob Knoblock and seconded by Barb Fedder that the treasurer’s report be accepted. Motion passed.

Manager’s Report – Tricia Killeen

The board discussed the additional cost of the 2018  ACBL- wide special games and which games the club should register for or eliminate. During the discussion several members volunteered to contribute the extra table fees associated with these special games.

  • Tuesday, January 23: ABL – wide Junior Fund ($7.35/table) – Barb Fedder
  • Wednesday, February 21: ACBL-wide Charity Game ($7.35/table) Barb Fedder
  • Friday & Saturday June 1-2 World Wide Pairs ( $13 per table) will be eliminated.
  • Monday July 9:and Wednesday October 31st – Instant Match point game ($12/table) Richard Mao
  • Thursday, September 13: International Fund ($7.35/table) Marty Martin

A Sponsor is needed for the following game: Monday, December 17, International Fund ($7.35/table)

By Laws

The Bylaws will be discussed at the December board meeting. The Board will vote in January. A special membership meeting will be called in February, 15-30 days after the vote for approval of the bylaws.

The Board went into executive session.

Directors’ Report – Bill Searcy

  • The directors will continue to monitor slow play.
  • At the last Board meeting Bob Knoblock volunteered to make the boards for all the games. Bill Searcy made a motion, seconded by Gini Stipp, that the stipend for this be raised to $25 a week. The motion was passed.
  • The board members were invited to attend Directors meeting. They are held immediately following the Monday game preceding the Board meeting.
  • Bill explained the difficulty of balancing the field.
  • At the direction of the board, the Director may play when someone doesn’t have a partner if it doesn’t compromise the movement . The directors must be careful that this is not abused.

Old Business

Lease Renewal – There will be a $20 increase to $1571.81 beginning in June 2019. It was  moved by Bill Searcy and seconded by Bob Knoblock that we approve and sign the new lease. Motion Passed. John Killeen, Gini Stipp and Ted Mullett will decide on appropriate carpet within the budget set.

Discussion of Free plays will be tabled until December.

Due the lateness of the hour, the President suggested we move the meeting time back to 10:00.

The next meeting will be held on Tuesday, December 19 at 10:AM

 

Respectfully Submitted,

Margaret Lewis

Secretary

October 2017 Board Meeting Minutes

Attendance: Joan Tobler, Marty Martin, Lesley Garvey, Barb Fedder, Bob Knoblock, Ted Mullett, Bill Searcy, Gini Stipp, Margaret Lewis, Tricia Killeen,club manager and Vic Papai , treasurer.

The meeting was called to order at 10:00 by President Joan Tobler.

It was moved by Bill Searcy and seconded by Marty Martin that the Secretary’s report be accepted.

Treasurer’s Report – Vic Papai

Currently the checking account has $8,459.26 and the club has CD’s of approximately $10,600. It was moved by Marty Martin and seconded by Barb Fedder that we accept the treasurer’s report.

Manager’s Report – Tricia Killeen

The greatest need the club has at the current time is for a publicity chair person. Everyone is asked to actively recruit an  efficient and effective person to hold this position.

After a discussion of the pest control situation, it was moved by Bob Knoblock and seconded by Leslie Garvey that we not pursue various pest control options at this time.

Free Play vouchers were discussed. It was asked that board members review the current list and come to the November meeting prepared to discuss this item.

 Director’s Report – Bob Knoblock

A list of players who would be available to play if needed in a substitute situation is posted by the director’s desk. Free plays will be available to those who come in a sub.

Bob recommended that since Bill Searcy, the head director, is now a board member, he should be the person who would give the Directors’ Report at future board meetings.

Items from the Head Director:

  • The new ACBL law books are available now and the club ordered one for each director and two for the club.
  • It is important that we make new players feel welcome at the club. Let anyone making unkind remarks to other players know that it is inappropriate. We need to make sure everyone enjoys playing at the club and has an enjoyable afternoon of bridge and wants to return.
  • Bill proposed changes in the way the directors are currently making the boards. His two suggestions were to increase the per board stipend the directors were currently receiving or have one person make all the boards. Bob Knoblock volunteered to make all the boards for the month of November and report back to the Board. Bill thanked him for his commitment.

President’s Remarks – Joan Tobler

Joan thanked the board for their vote of confidence.

Joan reiterated Bill Searcy’s remarks that it is our goal to be kind to everyone who enters our doors.

Old Business

Ted and Joan met with John Becker on October 16th regarding our lease renewal and his offer to replace our carpet if we renewed the lease. The club would have a a limit of  $4,800 to spend and our rent would increase from $1550 to $1570 in March. The lease would remain at $1570 for three years. John Killeen will look at carpet colors. The lease will be available at the next board meeting.

New Business

It was moved by Gini Stipp and seconded by Barb Fedder that the monthly board meeting time be changed to 10:30.

The next meeting will be November 21st @ 10:30 AM.

Respectfully Submitted,
Margaret Lewis
Secretary

September 2017 Board Meeting Minutes

Attendance

Leslie Garvey, Tim Carl, Marty Martin, Joan Tobler, Gini Stipp, Bob Knobloick, Barb Fedder Mary Adams, Ted Mullett, Bill Searcy, Margaret Lewis  and Club Manager Tricia Killeen.

Secretary’s Report

It was moved by Joan Tobler and seconded by Gini Stipp that the minutes be accepted.

Treasurer’s Report – Ted Mullett

A motion was made by Bob Knoblock and seconded by Joan Tobler to accept the treasurer’s report as presented. The complete report is attached and posted.

Manager’s Report – Tricia Killeen

Tricia reported that the manager of Town and Country Shopping Center has offered to replace our carpeting if we extend our lease. Ted Mullett volunteered to meet with John Becker and review the lease.

A special brief board meeting will be held on October 10th at 12:15 to elect officers.

Extensive discussion was held on the possibility of an evening game beginning in January.

Director’s Report – Bob Knoblock

New rules become effective on September 25th. The stop cards will be removed from the bidding boxes. 

There was a discussion of who should have keys to the Bridge Center. Those authorized to have keys are the directors, manager, president, hostesses and teachers.  All other members who may have keys are asked to turn them in.

A list of available substitutes who live close to the center will be prepared. This will be helpful in the event a player’s partner fails to show up.

Bill Searcy, Head Director, made additional comments about the new rulings:

  • When the stop card comes out of the bidding box, the left hand opponent is still required to pause 8-10 seconds before bidding.
  • There are new rules on bidding out of turn and making an insufficient bid.  The director’s ruling must be accepted.  Several of the new laws give the director the option of adjusting a board.

Players are reminded and encouraged to call the director if there is a problem at the table.

In regards to Dupli – Swiss games for Swiss team play, the directors feel it is not appropriate for our club. It would cost the club an additional $600 per year in director’s fees for the boards to be made.

President’s Report – Tim Carl

He welcomed the new board members and spent a few moments reflecting on his years on the board.

Tricia presented thank you gifts to departing board members, Mary Adams and Tim Carl.

New Business

The board met in executive session to discuss disciplinary reports.

The meeting was adjourned at 11:30.

The next meeting will be October 17 at 10:00.

 

Respectfully Submitted,
Margaret Lewis
Secretary

 

August 2017 Board Meeting Minutes

Attendance: Tim Carl, President; Tricia Killeen, Club Manager; Directors: May Adams, Barbara Fedder, Bob Knoblock, Ted Mullett, Gini Stipp, Joan Tobler.
Also Attending: Vic Papai, Treasurer and Bill Searcy.
Absent: Margaret Lewis.

President, Tim Carl, called the meeting to order at 10:02am.

Gini Stipp moved and Bob Knoblock seconded that the secretary’s report be accepted.

Treasurer’s Report

While the net revenue over expenditures, and table count, continues to be down over 2016, the affect of this is partially offset by the increase in table fees. See full filed report. Move to accept by Gini Stipp and seconded by Joan Tobler.

Club Manager’s Report

Tricia asked, at members’ request, if the board wished to revisit the proposal of dropping the opening lead from the Bridgemate. The board did not.

She also presented a request from Elaine DeLaney for free-play, “Thank you for helping SBBC” vouchers for those who have helped with her 149er game. The board agreed, but limited he number to 12 per year.

The board also discussed the upcoming removal of the Stop card from the bidding boxes. This topic will be discussed at the Annual meeting in September and they will be removed at the time or the first of October. An article on this removal will also be included in September’s newsletter.

Director’s Report

There was no meeting on August 14th. The directors are meeting as time permits to discuss implementation of the new regulations.

Bob Knoblock will organize a committee to clean the bidding boxes.

The directors are enforcing Board-mandated slow play penalties.

President’s Report

Ask for board approval to turn the thermostat up one degree to 75; the board agreed.

Old Business

The Dupli-Swiss option for team games at the Club is being turned over to the directors for thier input and advice to the board.

New Business

None

The board also met in Executive Session to address a couple of issues.

The meeting adjourned at 11:30am.

Respectfully Submitted,
Gini Stipp
(for the Secretary)

June 2017 Board Meeting Minutes

Board Members in Attendance

Mary Adams, Bob Knoblock, Barbara Fedder, Tim Carl, Joan Tobler, Gini Stipp, Ted Mullett, and  Margaret Lewis. Club Manager, Tricia Killeen and Head Director Bill Searcy.

The meeting was called to order at 10:00 by President Tim Carl.

 

Secretary’s Report – Margaret Lewis

Motion to approve – Gini Stipp, Second by Joan Tobler, Motion Passed

 

Treasurer’s Report – Ted Mullett

Recent special events and additional $1 for table fees have helped us stay afloat as ABCL fees and facility expenses continue to rise. Thanks to the anonymous donors who put $20 in the donation basket. Currently the checking account total is $6,725 and the club has $10,587 in CD’s.

The complete report is attached and posted.

A motion was made by Joan Tobler and seconded by Barb Fedder  to accept the Treasurer’s report. Motion passed.

 

Manager’s Report – Tricia Killeen

Tricia commended JoAnn and Joan for their Monday lessons which are currently drawing large numbers of students.

It was suggested that a column be placed in the newsletter about the one winner movement. It will not be used unless it is a special game with seven+  tables.

Time limits are to be enforced at the end of team games. The directors will be instructed to deduct 3 IMP’s for slow play.

A motion to this effect was made by Joan Tobler and seconded by Gini Stipp. Motion passed

In an effort to reduce the noise level, Directors will try to spread out the players on Tuesday, Wednesday, Thursday and Sunday thereby utilizing the whole room whenever possible. Bill will try this on June 22nd to see how it works.

 

Director’s Report – Bill Searcy

Bill and Bud will submit an article to the Newsletter explaining how the directors select movements.

Bill emphasized that the directors work hard to giver players the best game possible based on the number of tables and the number of players with mobility issues.

Directors should recuse themselves from making rulings where there may be personal issues –or relationships involved.

Bud is giving a series of lessons on the new ABCL laws. This will be a change from current laws and may take some time for players to adjust. The directors will have more responsibility in assigning adjusted scores.

The Board has directed the Directors to enforce time limits during the game.

 

President’s Report – Tim Carl

Players are still complaining about the noise level and slow play.

The nominating committee will be John Killeen, Joan Tobler and Lee Boser.

The purpose of adding additional team games is to increase the table count and in turn the revenue,

 

Old Business

None

 

New Business

  1. The idea of changing the board to five members was discussed but no change will be made at this time.
  2. Ideas from a Florida Bridge Club were discussed but deemed not appropriate for our club.

 

The meeting was adjourned at 11:30.

The next meeting will be held on Tuesday, July 18th at 10:00.

 

Respectfully Submitted,
Margaret Lewis
Secretary

May 2017 Board Meeting Minutes

Attendance: Mary Adams, Bob Knoblock, Ted Mullett, Barb Fedder, Tim Carl, Gini Stipp, and Margaret Lewis, Board Members

Club Manager Tricia Killeen, Treasuer Vic Papai and Head Director Bill Searcy.

President, Tim Carl, called the meeting to order at 10:00.

Secretary’s Report: A motion made by Ted Mullett and seconded by Gini Stipp that the secretary’s report be accepted. Motion Passed.

Treasurer’s Report – Vic Papai: Vic expressed his thanks to Ted Mullett for all his extra hours and help.

Kudos were given to Bob Knoblock for voluntarily not taking the director’s fee at a recent game.

Vic reported that we finished in the black ($524) in April. This is good news since the table count continues to decline while the expenses go up.

The full report is attached and posted.

A motion was made by Gini Stipp and seconded by Bob Knoblock to accept the treasurer’s report. Motion Passed.

Manager’s Report – Tricia Killeen: The annual meeting will be September 11th. The election timetable calls for Tim to appoint a Nominating Committee in June. Coverage of the slate will appear in the August newsletter, and the election will be held on September 11th at the annual meeting.

Members are reminded that all zero tolerance complaints must be in writing.

The complete Manager’s report is attached and posted.

Director’s Report – Bob Knoblock: Bill Searcy suggested that a way to address the concerns of those players with 400 – 699 points would be to run a stratified game as part of the open game. In this design, players play among themselves in their own rank.

A motion was made by Bob Knoblock and seconded by Mary Adams that starting in September the number of Swiss team games be increased. The Swiss
Team games will be the first and third Tuesdays and the second and fourth Sundays. Motion Passed.

Accommodating those players with special needs will take priority over balancing the field.

President’s Report – Tim Carl: Tim encouraged everyone who is able to support the Fort Wayne Sectional.

The board Policy states that board members may not miss more than three connective meetings or more than four meetings in one year. A board member
missing four meetings is officially off the board. It was decided that the board would adhere to this policy.

Therefore, regretfully, Lena Howard is no longer eligible to serve as a board member.

An advertising person is still needed. It would be advantageous if someone would be willing to set up a Facebook page for the club.

Information about schedules and invitations to come and play at the South Bend Bridge club will be sent to area clubs.

Old Business: Bob Knoblock reported on the results of his survey to see if there was any interest in playing in the B if the upper limits were increased. From the 57 surveys he received responses from 10 individuals. Six respondents were in favor of changing the limit to 499, two in favor of having a 699 game on a Tuesday
or a Thursday once a month and two against any change.

Margaret Lewis presented the results of an informal oral survey of the current players on the limited side regarding a change of the limit along with the players’ comments and reasons for their opinions. Of the twenty two respondents, 18 voted no to changing the limit, 2 voted yes and 2 voted that they didn’t care.

The board recommended that no change be made to the current Monday and Wednesday “B” section games. There was a discussion of continued complaints
about the temperature.

New Business – None:

The meeting was adjoined at 11:45.

The next board meeting will be June 20th at 10:00.

April 2017 Board Meeting Minutes

Attendance: Board Members; Tim Carl, Joan Tobler, Barb Fedder, Gini Stipp, Ted Mullett, Bob Knoblock, Mary Adams, Lena Howard, Margaret Lewis

Club Manager: Tricia Killeen, Treasurer: Vic Papai, Head Director: Bill Searcy

President Tim Carl called the meeting to order at 10:00.

Secretary’s Report: A motion was made by Gini Stipp and seconded by Joan Tobler to accept the minutes as distributed.

Treasurer’s Report – Vic Papai: The current amount in the checking account is $7,223. The complete report is posted and attached. A motion to accept the report was made by Joan Tobler and seconded by Gini Stipp.

Manager’s Report – Tricia Killeen: Guidance is needed from the board on how to handle complaints of issues regarding poor hygiene. The complaint must be written and given to the disciplinary committee. After the first complaint, two members of the disciplinary committee with have a friendly conversation with the player referred. If further complaints occur, the disciplinary committee will send out a confidential letter. The website will be evaluated after a month.
The board had an extensive discussion about how to create a 699er game. An article will be placed in the newsletter reminding players not to discuss hands after they are played in such a manner to give those at the tables around them an unfair advantage. Members continue to complain about the temperature being too cold. The current setting is 72. One suggestion is to try letting the fan run instead of the air conditioner.

Director’s Report – Bob Knoblock: East/West players are reminded to verify entries in the Bridgemate and not just press accept. Thursday there was an unusual problem with the Bridgemates and when that occurs it may be necessary to restart the game.

President’s Report – Tim Carl: The fund raiser was a huge success. A total of $1,600 was raised to offset future club expenses. The players had a good time and enjoyed themselves. A huge thanks goes to Joan Tobler for all her hard work.

Old Business – None

New Business – None

The meeting was adjourned at 11:15

The next scheduled board meeting will be May 16, 2017 at 10:00.

Respectfully Submitted,
Margaret P. Lewis
Secretary

March 2017 Board Meeting Minutes

The monthly meeting of the South Bend Bridge Club Board was called to order at 10:00 by President Tim Carl.

Attendance: Board Members: Tim Carl, Bob Knoblock , Barb Fedder, Margaret Lewis, Joan Tobler, Mary Adams and Gini Stipp.

Tricia Killeen, Club Manager, Treasurer, Vic Papai and Head Director, Bill Searcy.

Secretary’s Report: A motion was made by Gini Stipp and seconded by Joan Tobler that the minutes be accepted as distributed.

Treasurer’s Report – Vic Papai: The treasurer reported that we are currently out of the red. To date, we have received $185 in donations for the April 8th fund raiser. The full treasurer’s report is posted and attached. It was moved by Joan Tobler and seconded by Gini Stipp that the treasurer’s report be accepted.

Manager’s Report – Tricia Killeen: The complete report is attached and posted. The following items were agreed upon following explanations:

  • We will waive insurance coverage for acts of terrorism
  • Reduce StaC week to once a year
  • To prevent future lock outs, Vic and Tricia have extra keys to the club interior front door and back door. A spare key will be kept in the filing cabinet.
  • The club will purchase a new cordless vacuum cleaner as the current one has been repaired several times.

Members’ Concerns:

  1. Directors should not schedule games on days when they are directing. However, in an unusual situation such as a sick partner or a visitor, the
    director may play.
  2. The newsletter will remind players to be courteous and not to discuss politics or religion.
  3. Potential players are calling the partnership chairs so there is no need to have a guaranteed partner on hand at the club.
  4. Current plans are for the club to remain at Town and Country. The table count is down and the need for a larger facility doesn’t exist.
  5. The fund raiser is for future needs of the club and not designated for new carpet.

Director’s Report – Bob Knoblock: The directors discussed checking to make sure the stratifications are correct, checking to make sure entries in Bridgemates are correct, balancing the field and stationary placement of players. Directors should have the ACBL law book with them when called to a table
to respond to an irregularity. Players are reminded to let the head director know about complaints about or rudeness of directors. Players are also reminded to be courteous to the directors. Bill Searcy informed us that next year the ACBL will revise the rule book and this will give the directors more latitude in issuing rulings.

President’s Report – Tim Carl: We have not received a bill for the replacement of the glass door. It would be beneficial to the membership if there was an article in the newsletter about the club finances.

Please continue to promote the benefit game on April 8th.

There was no new or old business and the meeting was adjourned at 11:30.

The next meeting will be Tuesday, April 18, 2017 at 10:00AM.

Respectfully Submitted,
Margaret Lewis
Secretary

February 2017 Board Meeting Minutes

The meeting was called to order at 10:00 by President Tim Carl.

Attendance: Board Members :Mary Adams, Ted Mullett, Margaret Lewis, Barbara Fedder, Tim Carl, Joan Tobler, Bob Knoblock, Gini Stipp and Lena Howard

Also in attendance, Tricia Killeen, Vic Papai and Bill Sercy.

Secretary’s Report: A motion was made by Bob Knoblock and seconded by Gini Stipp that the minutes be approved as distributed.

Treasurer’s Report: Vic Papai and Ted Mullett presented this report. Vic gave highest accolades to Ted for his continued help since October. Overall the table count is down and the ACBL fees are up 27%. The complete report is attached and posted. A motion was made by Joan Tobler and seconded by Barb Fedder that the treasurer’s report be accepted.

Manager’s Report Tricia Killeen: Slow play policy will be posted and an insert prepared for each members policy book. The policy will follow all ACBL policies. Table Movements were discussed. Tricia will ask the directors to avoid running table movements where there is only one arrow switch. Bill Sercy explained that the directors attempt to balance the playing field and provide a fair and enjoyable afternoon of bridge for all the players. This can only be accomplished when players are present and seated at least five minutes before the start of the game. The membership will be reminded that one member of the partnership must be present and seated at the table at least five minutes prior to the start of the game. A motion was made by Bob Knoblock and seconded by Gini Stipp that beginning March 1, 2017, a penalty of ¼ of board will be accessed to those teams not abiding by this rule. The advantages of setting up a Facebook page were discussed. This may increase visibility and membership. The need exists for someone to set up the page. The Recognition program will be Saturday, June 24, 2017. Golden Age Masters will be recognized with cake and punch during one of the regular games. The complete report is attached and posted.

President’s Report- Tim Carl: Tim presented the idea of a special club fund raiser to be held one Saturday afternoon. The cost would be $25 per person  including lunch and a special game. The proceeds would benefit a fund to replace the carpeting in the club. No free plays will be allowed.

The date selected was Saturday April 8, 2017.

There being no other business, the meeting was adjourned.

The next board meeting will be March 21, 2017 at 10:00.