November 2017 Manager’s Report

Our Games

  1. We collected $320 for the National Multiple Sclerosis Society on November 13. (the club contributed $64 for a total of $414.00)

Membership

  1. The membership drive will run through December. We have registered several snowbirds ahead of time.
  2. SBBC is delighted to acknowledge the generosity of several of our members: An anonymous donor contributed $150 toward the extra table cost of StaC week, another contributed a new director’s chair and several chairs. Karen Nagy donated 3 book cases for our library. Rich Mao contributed $140 toward the extra table cost of the Instant Matchpoint Game.

Administration

  1. The usual duties of filing the monthly report with ACBL, updating the bulletin boards and database, and settling members’ master point issues have been performed.
  2. An updated key inventory is available.
  3. Our 2018 games sanctions have been filed.
  4. Information regarding the District NAP Tournament has been posted on the bulletin board.
  5. Which ACBL-wide special games does the Board wish to register for?
  • Tuesday, January 23: ACBL-wide Junior Fund ($7.35/table)
  • Wednesday, February 21: ACBL-wide Charity Game ($7.35 table)
  • Monday, March 19: Senior Pairs ($5/table)
  • Friday & Saturday, June 1-2: World Wide Pairs (Friday evening, Saturday afternoon) ($13/table)
  • June 17-24: The Longest Day
  • Monday July 9: Instant Matchpoint Game ($12/table)
  • Thursday, September 13: International Fund ($7.35/table)
  • Friday, October 5: Senior Pairs ($5/table)
  • Wednesday, October 31: Instant Matchpoint Game ($12/table)
  • Monday, December 17: International Fund ($7.35/table)
  1. A job description of the Club Manager has been prepared and posted on the bulletin boards.
  2. The Bylaws have been re-typed to reflect special membership meeting changes in the past. A separate handout of proposed bylaws changes is accompanying this report. The Bylaws Committee (John Killeen, Tim Carl, Gini Stipp, Bruce BonDurant) met to discuss proposed changes.

October 2017 Manager’s Report

Our Membership

  1. Two new members: Raji Sundararajan & Donna Tieman bring us to 177.
  2. We will run our membership drive from November 1-30, 2017.

Our Games

  1. We collected $31 on October 16 to support the District 8 Youth Bridge Camp.

Education

  1. The Monday lessons, Thursday Newcomer, and Friday 149er games are doing well.

Advertising

  1. The South Bend Tribune has contacted us to see if we wish to place additional advertising in the newspaper.

Administration

  1. The usual duties of filing the monthly report with ACBL, updating the bulletin boards and database, and settling members’ master point issues have been done.
  2. We are registered for StaC week October 30-November 5. An anonymous benefactor contributed $150 to help with the $7/table ACBL fee.
  3. Our game sanctions for 2017 are up for renewal. Are any changes needed?
  4. Terminix wants $300 for an extermination procedure. Town & Country recommended Leonard’s Pest Control, but they are too busy to schedule us. Termishield is coming on Tuesday, October 17 to give us an estimate. A call to Aardvark has not been returned.
  5. A new inventory of keys has been prepared. Several have been turned in from people who no longer need one.
  6. We collected 155 signatures for the Unit 154 petition requesting a transfer from District 8 to District 12.
  7. Free Plays: The Policy Book states that the club manager, president, and building & grounds chairperson get free plays. The purchasing agent – 10 + $100 for gas, 33% of pop profits, 100% of water profits. Communications Manager – 8 + ink and paper; special events chairperson – 4; open games partnership chairperson – 4; limited games chairperson – 4; daily hostesses get free plays voucher chairperson – 2; greeting card chairperson – 2; legal adviser – 4

October 2017 Board Meeting Minutes

Attendance: Joan Tobler, Marty Martin, Lesley Garvey, Barb Fedder, Bob Knoblock, Ted Mullett, Bill Searcy, Gini Stipp, Margaret Lewis, Tricia Killeen,club manager and Vic Papai , treasurer.

The meeting was called to order at 10:00 by President Joan Tobler.

It was moved by Bill Searcy and seconded by Marty Martin that the Secretary’s report be accepted.

Treasurer’s Report – Vic Papai

Currently the checking account has $8,459.26 and the club has CD’s of approximately $10,600. It was moved by Marty Martin and seconded by Barb Fedder that we accept the treasurer’s report.

Manager’s Report – Tricia Killeen

The greatest need the club has at the current time is for a publicity chair person. Everyone is asked to actively recruit an  efficient and effective person to hold this position.

After a discussion of the pest control situation, it was moved by Bob Knoblock and seconded by Leslie Garvey that we not pursue various pest control options at this time.

Free Play vouchers were discussed. It was asked that board members review the current list and come to the November meeting prepared to discuss this item.

 Director’s Report – Bob Knoblock

A list of players who would be available to play if needed in a substitute situation is posted by the director’s desk. Free plays will be available to those who come in a sub.

Bob recommended that since Bill Searcy, the head director, is now a board member, he should be the person who would give the Directors’ Report at future board meetings.

Items from the Head Director:

  • The new ACBL law books are available now and the club ordered one for each director and two for the club.
  • It is important that we make new players feel welcome at the club. Let anyone making unkind remarks to other players know that it is inappropriate. We need to make sure everyone enjoys playing at the club and has an enjoyable afternoon of bridge and wants to return.
  • Bill proposed changes in the way the directors are currently making the boards. His two suggestions were to increase the per board stipend the directors were currently receiving or have one person make all the boards. Bob Knoblock volunteered to make all the boards for the month of November and report back to the Board. Bill thanked him for his commitment.

President’s Remarks – Joan Tobler

Joan thanked the board for their vote of confidence.

Joan reiterated Bill Searcy’s remarks that it is our goal to be kind to everyone who enters our doors.

Old Business

Ted and Joan met with John Becker on October 16th regarding our lease renewal and his offer to replace our carpet if we renewed the lease. The club would have a a limit of  $4,800 to spend and our rent would increase from $1550 to $1570 in March. The lease would remain at $1570 for three years. John Killeen will look at carpet colors. The lease will be available at the next board meeting.

New Business

It was moved by Gini Stipp and seconded by Barb Fedder that the monthly board meeting time be changed to 10:30.

The next meeting will be November 21st @ 10:30 AM.

Respectfully Submitted,
Margaret Lewis
Secretary

September 2017 Manager’s Report

Membership
1. No changes

Education
1. Elaine DeLaney has increased the amount she is paying SBBC for the 149er game: $10 for 2.5 tables, $20 for 3, $30 for 4, and $40 for 5. While Elaine is away in September, Tom Hebron has been directing the 149er Game.
2. The Monday lessons and the Thursday Newcomer Game continue to do well.

Administration
1. John Becker, the manager of Town & Country Shopping Center, has offered to replace
our carpeting if we extend our lease.
2. All the usual duties have been performed: filing the August ACBL report, updating the database, updating the bulletin boards, reporting 70% games, helping members with master point questions etc.
3. The service award trophy was engraved with Lee Boser’s name. He received a pecan pie, and Tim Carl also presented single roses or candy to Ted Mullett, Joan Tobler, Jo Ann Steigmeyer, Mary Adams, Bill Searcy, Bud Hinckley, and Tricia Killeen.
4. The Annual Report was given to the members on September 11.
5. Leslie Garvey, Marty Martin, and Margaret Lewis won election to three year terms to the Board of Directors. Bill Searcy won election for a two year term.
6. We received a check for $4.58 as our share of a class action settlement in Vitale v. US Gas & Electric. We had no idea we were part of this suit!
7. A list of NAP qualifiers has been submitted to Martha Leary, the District 8 NAP coordinator.
8. We have hired Bridge Club Manager, and Manny Rodrigues is our new webmaster. He charges $19.99/month, and we have sent him a year’s payment. He has been updating many areas of our website.
9. There were major problems getting the August monthly report to ACBL done. A corrupted R file problem was never solved by the ACBL IT Department, and the points had to be manually inputted by Dana Murray at ACBL.
10. Will the Board agree to sanction an evening game?
11. We collected 107 signatures at the club for the Unit 154 Petition. Letters went out to people we haven’t seen at the club. Gary Chaney will be submitting the petitions to ACBL by October 1 for consideration.

Our Games
1. The August 19 Pro-Am had 12 tables. We were awarded a special unit level championship game which paid 85% of sectionally-rated black points to use that afternoon.

Member’s Concerns
1. The 399ers prefer Mitchell movements, and they did not like it when a full table of 399ers were moved on 8/23 to the open section.

September 2017 Board Meeting Minutes

Attendance

Leslie Garvey, Tim Carl, Marty Martin, Joan Tobler, Gini Stipp, Bob Knobloick, Barb Fedder Mary Adams, Ted Mullett, Bill Searcy, Margaret Lewis  and Club Manager Tricia Killeen.

Secretary’s Report

It was moved by Joan Tobler and seconded by Gini Stipp that the minutes be accepted.

Treasurer’s Report – Ted Mullett

A motion was made by Bob Knoblock and seconded by Joan Tobler to accept the treasurer’s report as presented. The complete report is attached and posted.

Manager’s Report – Tricia Killeen

Tricia reported that the manager of Town and Country Shopping Center has offered to replace our carpeting if we extend our lease. Ted Mullett volunteered to meet with John Becker and review the lease.

A special brief board meeting will be held on October 10th at 12:15 to elect officers.

Extensive discussion was held on the possibility of an evening game beginning in January.

Director’s Report – Bob Knoblock

New rules become effective on September 25th. The stop cards will be removed from the bidding boxes. 

There was a discussion of who should have keys to the Bridge Center. Those authorized to have keys are the directors, manager, president, hostesses and teachers.  All other members who may have keys are asked to turn them in.

A list of available substitutes who live close to the center will be prepared. This will be helpful in the event a player’s partner fails to show up.

Bill Searcy, Head Director, made additional comments about the new rulings:

  • When the stop card comes out of the bidding box, the left hand opponent is still required to pause 8-10 seconds before bidding.
  • There are new rules on bidding out of turn and making an insufficient bid.  The director’s ruling must be accepted.  Several of the new laws give the director the option of adjusting a board.

Players are reminded and encouraged to call the director if there is a problem at the table.

In regards to Dupli – Swiss games for Swiss team play, the directors feel it is not appropriate for our club. It would cost the club an additional $600 per year in director’s fees for the boards to be made.

President’s Report – Tim Carl

He welcomed the new board members and spent a few moments reflecting on his years on the board.

Tricia presented thank you gifts to departing board members, Mary Adams and Tim Carl.

New Business

The board met in executive session to discuss disciplinary reports.

The meeting was adjourned at 11:30.

The next meeting will be October 17 at 10:00.

 

Respectfully Submitted,
Margaret Lewis
Secretary

 

2017 Annual Meeting

The annual meeting was held on Monday September 11, 2017.

The meeting was called to order by President Tim Carl. A quorum was present.

Club manager, Tricia Killeen, distributed the minutes of the 2016 annual meeting.  It was moved by Jo Ann Steigmeyer and seconded by Dan Groch that the minutes be approved and accepted by the body. The motion passed.

The president read the slate of board members proposed by the Nominating Committee.

Marty Martin, Lesley Garvey and Margaret Lewis were nominated to three year terms. Bill Searcy was nominated to a two year term that will expire in 2019.  There were no nominations from the floor.

The membership unanimously approved the slate and elected the new board members.

President’s awards were presented to the following members:

  • Mary Adams
  • JoAnn Steigmeyer
  • Joan Tobler
  • Tricia Killeen
  • Tom Hebron
  • Bill Searcy
  • Bud Hinckley
  • Ted Mullett

The 2016 service Award was presented to Lee Boser.

President Carl stated that good decisions by the board, ie. Increased table fees and reducing the number of special games, have led to our improved financial status. He thanked the Board Members and the Club Members for their support and all they do to keep the club going.

The meeting was adjourned at 3:15 pm.