April 2017 Board Meeting Minutes

Attendance: Board Members; Tim Carl, Joan Tobler, Barb Fedder, Gini Stipp, Ted Mullett, Bob Knoblock, Mary Adams, Lena Howard, Margaret Lewis

Club Manager: Tricia Killeen, Treasurer: Vic Papai, Head Director: Bill Searcy

President Tim Carl called the meeting to order at 10:00.

Secretary’s Report: A motion was made by Gini Stipp and seconded by Joan Tobler to accept the minutes as distributed.

Treasurer’s Report – Vic Papai: The current amount in the checking account is $7,223. The complete report is posted and attached. A motion to accept the report was made by Joan Tobler and seconded by Gini Stipp.

Manager’s Report – Tricia Killeen: Guidance is needed from the board on how to handle complaints of issues regarding poor hygiene. The complaint must be written and given to the disciplinary committee. After the first complaint, two members of the disciplinary committee with have a friendly conversation with the player referred. If further complaints occur, the disciplinary committee will send out a confidential letter. The website will be evaluated after a month.
The board had an extensive discussion about how to create a 699er game. An article will be placed in the newsletter reminding players not to discuss hands after they are played in such a manner to give those at the tables around them an unfair advantage. Members continue to complain about the temperature being too cold. The current setting is 72. One suggestion is to try letting the fan run instead of the air conditioner.

Director’s Report – Bob Knoblock: East/West players are reminded to verify entries in the Bridgemate and not just press accept. Thursday there was an unusual problem with the Bridgemates and when that occurs it may be necessary to restart the game.

President’s Report – Tim Carl: The fund raiser was a huge success. A total of $1,600 was raised to offset future club expenses. The players had a good time and enjoyed themselves. A huge thanks goes to Joan Tobler for all her hard work.

Old Business – None

New Business – None

The meeting was adjourned at 11:15

The next scheduled board meeting will be May 16, 2017 at 10:00.

Respectfully Submitted,
Margaret P. Lewis

April 2017 Manager’s Report

1. We have 1 new member for a total of 166.

1. Jo Ann Steigmeyer is mentoring David Barkmeier, and Elaine DeLaney is finishing up her mentorship of Julie Nelson.
2. The Monday lessons by Jo Ann Steigmeyer and Joan Tobler, Wednesday lessons by Elaine DeLaney, Thursday Newcomer Game by Tricia and John Killeen, Joan Tobler, Tom and Connie Hebron, and Tom Hallum, and Friday 149er game by Elaine DeLaney are ongoing.

1. The usual duties of preparing the monthly report, updating the bulletin boards and database in ACBL Score, reporting 70% games, and solving members’ master point issues have been performed.
2. The May and June calendars have been posted.
3. Joan Tobler, Linda Podlin, and Ted Mullett have transferred from Unit 195 to Unit 154.
4. Complaints about poor hygiene are coming up on a regular basis about a number of players. How does the Board want this handled?
5. We have switched from Acuity to Auto Owners Insurance because Acuity wasn’t willing to cover us because of our lease with Town & Country. The cost is $765
(if paid in full) plus a $50 waiver because of the terms of our lease. Acuity charged $500, but most of the difference is because we have added glass coverage (which our lease requires) in the amount of $5100. John Becker at Town & Country has lowered the $150,000 requirement for mechanicals etc. to $50,000. I am awaiting a copy of an addendum to our lease from Mr. Becker.

1. Ben Paulson has been updating the website. He wants feedback on what features of the website we like or don’t like. Are there other websites with features
we would like to add? How often do we go to the website?

1. We need someone to handle advertising. We should consider setting up a Facebook page.

Our Games
1. The April 8 Fundraiser Game raised $1577.94. It drew 12 tables was a very successful event.
2. Unit 154 has granted us a unit championship game for the Pro-Am.

Unit 154
1. Registration for the upcoming June election is open until May 15. We will choose a representative in an election in June.

Members’ Concerns
1. Too much information is being overheard when players at other tables are discussing the hands they just played.
2. Would the Board consider creating a 699er game?
3. Could there be a link on the website with the directors’ names and e-mail addresses so that scoring errors can be reported directly to them?

March 2017 Board Meeting Minutes

The monthly meeting of the South Bend Bridge Club Board was called to order at 10:00 by President Tim Carl.

Attendance: Board Members: Tim Carl, Bob Knoblock , Barb Fedder, Margaret Lewis, Joan Tobler, Mary Adams and Gini Stipp.

Tricia Killeen, Club Manager, Treasurer, Vic Papai and Head Director, Bill Searcy.

Secretary’s Report: A motion was made by Gini Stipp and seconded by Joan Tobler that the minutes be accepted as distributed.

Treasurer’s Report – Vic Papai: The treasurer reported that we are currently out of the red. To date, we have received $185 in donations for the April 8th fund raiser. The full treasurer’s report is posted and attached. It was moved by Joan Tobler and seconded by Gini Stipp that the treasurer’s report be accepted.

Manager’s Report – Tricia Killeen: The complete report is attached and posted. The following items were agreed upon following explanations:

  • We will waive insurance coverage for acts of terrorism
  • Reduce StaC week to once a year
  • To prevent future lock outs, Vic and Tricia have extra keys to the club interior front door and back door. A spare key will be kept in the filing cabinet.
  • The club will purchase a new cordless vacuum cleaner as the current one has been repaired several times.

Members’ Concerns:

  1. Directors should not schedule games on days when they are directing. However, in an unusual situation such as a sick partner or a visitor, the
    director may play.
  2. The newsletter will remind players to be courteous and not to discuss politics or religion.
  3. Potential players are calling the partnership chairs so there is no need to have a guaranteed partner on hand at the club.
  4. Current plans are for the club to remain at Town and Country. The table count is down and the need for a larger facility doesn’t exist.
  5. The fund raiser is for future needs of the club and not designated for new carpet.

Director’s Report – Bob Knoblock: The directors discussed checking to make sure the stratifications are correct, checking to make sure entries in Bridgemates are correct, balancing the field and stationary placement of players. Directors should have the ACBL law book with them when called to a table
to respond to an irregularity. Players are reminded to let the head director know about complaints about or rudeness of directors. Players are also reminded to be courteous to the directors. Bill Searcy informed us that next year the ACBL will revise the rule book and this will give the directors more latitude in issuing rulings.

President’s Report – Tim Carl: We have not received a bill for the replacement of the glass door. It would be beneficial to the membership if there was an article in the newsletter about the club finances.

Please continue to promote the benefit game on April 8th.

There was no new or old business and the meeting was adjourned at 11:30.

The next meeting will be Tuesday, April 18, 2017 at 10:00AM.

Respectfully Submitted,
Margaret Lewis

March 2017 Manager’s Report

At present we have 165 members.

1. The Thursday morning Newcomer Game continues to draw 3 tables/week.
2. Jo Ann Steigmeyer and Joan Tobler resumed their Monday morning lessons on 3/13.
3. Elaine DeLaney’s Friday afternoon 149er game has 3-4 tables/week.

1. The usual duties of preparing the monthly report, updating the bulletin boards and database in ACBL Score, reporting 70% games, and solving members’ master point issues have been performed.
2. The front door glass broke on 3/8/17, and was replaced the same day. The cost of the repair is still unknown. Our lease requires us to pay for glass damage; our present insurance covers only our contents. Ray Barson, our agent at Holland Insurance, has read our lease to make sure we have adequate coverage in the future for things we are responsible for such as heating, cooling, mechanical issues, plumbing, etc. Our lease requires us to have $150,000 coverage for these items. Ray
wants us to check with John Becker at Town & Country to see if he will grant a waiver for the $150,000 and accept a lower figure.
3. Keys to the indoor foyer door and the back door have been made. To re-key the front door lock and make 25 new keys would cost $150. The last inventory of keys issued was done in 2009.
4. Unit 154 will hold an election in June. SBBC and Warsaw are eligible to fill 1 seat. We are in the process of registering members until May 15.
5. Do we want terrorism coverage on our insurance policy?
6. StaC Week in November, 2016 drew 72 tables; in February, 2017 – 61. ACBL has informed us that as of 4/1/17 StaC fees will be reduced by $1/table.
7. A new cordless vacuum is needed. Tom Hebron has repaired the present one numerous times and recommends a new one. The top rated is a Hoover Linx at $119 with a lithium ion battery.

Members’ Concerns
1. Why are directors playing and directing on the same day? Do we have a shortage of directors?
2. Should we add to the Policy Book that discussions of politics and religion are not appropriate at the Bridge Center?
3. Would the club provide a guaranteed partner as a way to encourage walk-in players?
4. Will we remain at Town & Country past the current lease (we are in year 3 of 5) to justify new carpeting?

February 2017 Board Meeting Minutes

The meeting was called to order at 10:00 by President Tim Carl.

Attendance: Board Members :Mary Adams, Ted Mullett, Margaret Lewis, Barbara Fedder, Tim Carl, Joan Tobler, Bob Knoblock, Gini Stipp and Lena Howard

Also in attendance, Tricia Killeen, Vic Papai and Bill Sercy.

Secretary’s Report: A motion was made by Bob Knoblock and seconded by Gini Stipp that the minutes be approved as distributed.

Treasurer’s Report: Vic Papai and Ted Mullett presented this report. Vic gave highest accolades to Ted for his continued help since October. Overall the table count is down and the ACBL fees are up 27%. The complete report is attached and posted. A motion was made by Joan Tobler and seconded by Barb Fedder that the treasurer’s report be accepted.

Manager’s Report Tricia Killeen: Slow play policy will be posted and an insert prepared for each members policy book. The policy will follow all ACBL policies. Table Movements were discussed. Tricia will ask the directors to avoid running table movements where there is only one arrow switch. Bill Sercy explained that the directors attempt to balance the playing field and provide a fair and enjoyable afternoon of bridge for all the players. This can only be accomplished when players are present and seated at least five minutes before the start of the game. The membership will be reminded that one member of the partnership must be present and seated at the table at least five minutes prior to the start of the game. A motion was made by Bob Knoblock and seconded by Gini Stipp that beginning March 1, 2017, a penalty of ¼ of board will be accessed to those teams not abiding by this rule. The advantages of setting up a Facebook page were discussed. This may increase visibility and membership. The need exists for someone to set up the page. The Recognition program will be Saturday, June 24, 2017. Golden Age Masters will be recognized with cake and punch during one of the regular games. The complete report is attached and posted.

President’s Report- Tim Carl: Tim presented the idea of a special club fund raiser to be held one Saturday afternoon. The cost would be $25 per person  including lunch and a special game. The proceeds would benefit a fund to replace the carpeting in the club. No free plays will be allowed.

The date selected was Saturday April 8, 2017.

There being no other business, the meeting was adjourned.

The next board meeting will be March 21, 2017 at 10:00.

February 2017 Manager’s Report

At present we have 163 members.

1. The 149er game has been drawing 3.5-4 tables each week. Elaine DeLaney will pay the club $20 for a 4 table game, $15 for 3.5, and $10 for a 3 table game.
2. The Thursday Newcomer Game is drawing 3-4 tables/week. This game contributed $909 to SBBC in table fees in 2016. The Newcomer Game incurred $88 in ACBL fees.
3. Jo Ann Steigmeyer and Joan Tobler plan to resume their Monday lessons in March.

1. The usual duties of preparing the monthly report, updating the bulletin boards and database in ACBL Score, and solving members’ masterpoint issues have been performed.
2. Tony Greene has been advising us on various policy issues. He is the ACBL’s Tournament Operations Specialist, has been a director for 5 years and at ACBL headquarters for 4 years. Tony says the club has full discretion to deal with slow play and extremely light pre-empts.
3. StaC, Ace of Clubs, and Mini-Kenney results have been posted on the bulletin boards.
4. Ben Paulson is taking over as Webmaster. He and John Nichols are in the midst of the transition. A thank you gift card to Amazon for $100 has been sent to John. Vic Papai has been instructed to pay Ben $50/month as of 2/1/17.
5. We need someone to coordinate setting up a Facebook Business page. The ACBL CAP advertising will subsidize this project. Materials have come from ACBL on how to design the ad.

Recognition Program and Trophy Wall
1. Saturday, June 24 is the date for the Recognition Program. Honorees and the Board have been notified.
2. The updated Farner trophy is on the wall, and Elaine DeLaney and Dick Hastings will be featured in the March Newsletter.
3. We have 4 new Golden Age Masters (over age 70 and over 300 master points’ over age 80 with over 100 master points) to honor. Do we wish to honor them at
the Recognition Program or designate a Wednesday in May with an upgraded club championship (as we did last year?

Member’s Concerns
1. Chayem Ben Moshe would like to donate his library of 1000 books to the club. He proposes having a book sale with the proceeds benefiting the club.
2. Chayem Ben Moshe would like to present a free seminar on a Saturday at the club. His topic would be “Opening and Responding to a 2 Club Bid.”
3. Several possible alternative formats to the Sunday Swiss Team game were proposed on February 5. The suggestions included a Pro-Am, handicapped, bracketed, or “8 is Enough” style of game.
4. Numerous complaints were received about the game format used on 2/13/17 which involved a final round arrow switch. 6 N/S pairs wound up scratching and only 2 E/W did. Since it was a regular game, why was it necessary to have a 1 winner movement.