October 2017 Manager’s Report

Our Membership

  1. Two new members: Raji Sundararajan & Donna Tieman bring us to 177.
  2. We will run our membership drive from November 1-30, 2017.

Our Games

  1. We collected $31 on October 16 to support the District 8 Youth Bridge Camp.

Education

  1. The Monday lessons, Thursday Newcomer, and Friday 149er games are doing well.

Advertising

  1. The South Bend Tribune has contacted us to see if we wish to place additional advertising in the newspaper.

Administration

  1. The usual duties of filing the monthly report with ACBL, updating the bulletin boards and database, and settling members’ master point issues have been done.
  2. We are registered for StaC week October 30-November 5. An anonymous benefactor contributed $150 to help with the $7/table ACBL fee.
  3. Our game sanctions for 2017 are up for renewal. Are any changes needed?
  4. Terminix wants $300 for an extermination procedure. Town & Country recommended Leonard’s Pest Control, but they are too busy to schedule us. Termishield is coming on Tuesday, October 17 to give us an estimate. A call to Aardvark has not been returned.
  5. A new inventory of keys has been prepared. Several have been turned in from people who no longer need one.
  6. We collected 155 signatures for the Unit 154 petition requesting a transfer from District 8 to District 12.
  7. Free Plays: The Policy Book states that the club manager, president, and building & grounds chairperson get free plays. The purchasing agent – 10 + $100 for gas, 33% of pop profits, 100% of water profits. Communications Manager – 8 + ink and paper; special events chairperson – 4; open games partnership chairperson – 4; limited games chairperson – 4; daily hostesses get free plays voucher chairperson – 2; greeting card chairperson – 2; legal adviser – 4

October 2017 Board Meeting Minutes

Attendance: Joan Tobler, Marty Martin, Lesley Garvey, Barb Fedder, Bob Knoblock, Ted Mullett, Bill Searcy, Gini Stipp, Margaret Lewis, Tricia Killeen,club manager and Vic Papai , treasurer.

The meeting was called to order at 10:00 by President Joan Tobler.

It was moved by Bill Searcy and seconded by Marty Martin that the Secretary’s report be accepted.

Treasurer’s Report – Vic Papai

Currently the checking account has $8,459.26 and the club has CD’s of approximately $10,600. It was moved by Marty Martin and seconded by Barb Fedder that we accept the treasurer’s report.

Manager’s Report – Tricia Killeen

The greatest need the club has at the current time is for a publicity chair person. Everyone is asked to actively recruit an  efficient and effective person to hold this position.

After a discussion of the pest control situation, it was moved by Bob Knoblock and seconded by Leslie Garvey that we not pursue various pest control options at this time.

Free Play vouchers were discussed. It was asked that board members review the current list and come to the November meeting prepared to discuss this item.

 Director’s Report – Bob Knoblock

A list of players who would be available to play if needed in a substitute situation is posted by the director’s desk. Free plays will be available to those who come in a sub.

Bob recommended that since Bill Searcy, the head director, is now a board member, he should be the person who would give the Directors’ Report at future board meetings.

Items from the Head Director:

  • The new ACBL law books are available now and the club ordered one for each director and two for the club.
  • It is important that we make new players feel welcome at the club. Let anyone making unkind remarks to other players know that it is inappropriate. We need to make sure everyone enjoys playing at the club and has an enjoyable afternoon of bridge and wants to return.
  • Bill proposed changes in the way the directors are currently making the boards. His two suggestions were to increase the per board stipend the directors were currently receiving or have one person make all the boards. Bob Knoblock volunteered to make all the boards for the month of November and report back to the Board. Bill thanked him for his commitment.

President’s Remarks – Joan Tobler

Joan thanked the board for their vote of confidence.

Joan reiterated Bill Searcy’s remarks that it is our goal to be kind to everyone who enters our doors.

Old Business

Ted and Joan met with John Becker on October 16th regarding our lease renewal and his offer to replace our carpet if we renewed the lease. The club would have a a limit of  $4,800 to spend and our rent would increase from $1550 to $1570 in March. The lease would remain at $1570 for three years. John Killeen will look at carpet colors. The lease will be available at the next board meeting.

New Business

It was moved by Gini Stipp and seconded by Barb Fedder that the monthly board meeting time be changed to 10:30.

The next meeting will be November 21st @ 10:30 AM.

Respectfully Submitted,
Margaret Lewis
Secretary